VandenBerg Textiles

Netherlands | Production Workflow Integration

95%

reduction in manual data entry time

Same-day production starts

Technologies Integrated

Blue PM

Project Management

Pabbly Connect

Integration Platform

API

Dutch Invoicing

Billing Platform

⚡

Custom Logic

Polling Integration

The Challenge

A textile manufacturer in the Netherlands was wasting valuable team time on manual data entry that created delays between sales and production, while risking order mistakes and costly reprocessing. The company used a Dutch invoicing platform for quotations and billing, but once quotes were accepted, all order details had to be manually transferred to Blue Project Management for production tracking.

The technical challenge was particularly complex because the invoicing platform's API lacked standard integration endpoints. Unlike major platforms, there was no webhook or direct endpoint to retrieve new quotations or invoices - only polling requests by document number were available.

Manual data entry delays

Order processing bottlenecks

Limited API endpoints

The Solution

Implementation Approach

Developed polling-based API connection to invoicing platform
Created automated record generation in Blue PM for quotations
Built status-triggered workflows for production phase transition
Implemented automated customer communication system

How It Works

Automated Quotation Detection

Polling system continuously checks for new accepted quotations

Instant Production Setup

Automatically creates production records in Blue PM when quotes are accepted

Status-Triggered Workflows

Production phase transitions trigger automated customer communications

The Results

95%

Reduction in manual data entry

Data transfer errors

Same-day

Production starts

Operational Efficiency

95% reduction in manual data entry between sales and production

Customer Experience

Automated status updates and faster order fulfillment

Business Impact

Increased production capacity and improved cash flow